At the North Berk Radio Modelling Aircraft Society (NBRMAS), we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who register on our website and/or join the NBRMAS by whatever means, how we use it, the conditions under which we may disclose it to others, how we keep it secure and your rights in relation to your personal data.
We may change this Policy from time to time so please check back here occasionally to ensure that you’re happy with any changes. By registering on our website or by becoming a NBRMAS member, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to the NBRMAS Sectary
Who are we?
The North Berk Radio Modelling Aircraft Society is a Non-profit aeromodelling club based in south Oxfordshire.
How do we collect information about you?
We obtain information about you when you register on our website or become a member of NBRMAS either online, via telephone, by post or in person.
What type of information is collected about you?
The personal information we collect might include your name, address, email address, telephone number, gender, age, vehicle details, BMFA status and IP address. If you join NBRMAS, your Payment information is not held by us. Any payment information provided by you by other means (telephone/mail/post) is destroyed immediately after processing. Special permission is asked from members that require regular payments from the NBRMAS to hold enough of their bank details to send bank transfers directly.
The legal bases for the processing of your personal data are as follows
(a) You have given consent by providing the information on our membership form.
(b) To enable the NBRMAS to fulfil our contractual obligations to provide membership services and insurances.
How is your information used?
We may use your information to:
· Process your membership;
· Process your BMFA if required;
· To carry out our obligations arising from your membership;
· To find local members to areas that ask for NBRMAS assistance
· Seek your views or comments on the services we provide;
· Notify you of changes to our services;
· Send you communications which you have requested and that may be of interest to you. These may include information about NBRMAS events and contests, government regulation changes that affect model aircraft flying, BMFA and other related news;
How long do we retain your information?
We will hold your personal information on our systems for as long as is necessary to carry out our obligations in relation to your membership, or as long as is set out in any relevant agreement between us. Where an individual persons NBRMAS membership lapses your information will be securely kept for a period of 10 years for the purposes of maintaining achievement scheme records, after which your information will be deleted.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not pass information to other club members without permission.
We will not share your information with third parties for marketing purposes.
If you have selected to join a BMFA through the NBRMAS, the BMFA will have access to name, address, date of birth, gender, phone number and email address
How you can access and update your information?
The accuracy of your information is important to us. You can check the information we hold is correct by sending an e-mail to the club sectary and requesting the information. This can be posted to you.
Links to non NBRMAS websites?
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
What are your rights?
(a) the right to access;
You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
(b) the right to rectification;
You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
(c) the right to erasure;
In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data being no longer necessary in relation to the purposes for which the data was collected or otherwise processed, you are no longer a NBRMAS member and wish the data not to be held for our standard 10 year period.
Please note a request for data erasure for a current member would require that member to forfeit membership. The data is required for the NBRMAS to fulfill its obligations.
(d) the right to restrict processing;
In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
(e) the right to object to processing;
You have the right to object to our processing of your personal data for direct electronic communications purposes.
(f) the right to data portability;
To the extent that the legal basis for our processing of your personal data is:
(1) consent; or
(2) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
(g) the right to complain to a supervisory authority;
If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with the Information Commissioners Office. https://ico.org.uk
(h) the right to withdraw consent.
To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
You may exercise any of your rights in relation to your personal data by written notice, direct to the NBRMAS secretary